SmartBill
SmartBill: Communication That Builds Trust
SmartBill is a cloud-based policy communication and notification system that takes the admin burden off your team while keeping members informed and engaged.
Instead of chasing paperwork or sending letters, SmartBill automates communication through customizable workflows and intelligent templates — ensuring every policyholder gets the right message at the right time.
What SmartBill Delivers:
- Automated Communication → Send contracts, policy updates, amendments, claims notices, payment reminders, arrears notifications, and even personalised birthday messages.
- Seamless Payment Integration → Integrated with your payment gateway to validate successful and unsuccessful transactions instantly, with real-time SmartBill notifications sent to members.
- Regulatory Compliance → Every message is standardised and audit-ready, ensuring alignment with insurance regulations and compliance requirements.
- Efficient Client Management → Reduce admin time and costs while improving transparency and trust with your policyholders.
- Scalable & Secure → Built on Microsoft Azure for enterprise-grade security, scalability, and rapid feature deployment — without the cost of hardware or maintenance.
Who It’s For:
SmartBill is designed for funeral administrators, insurance underwriters, and subscriber-based service providers who need a simple, compliant way to communicate with clients, reduce costs, and strengthen relationships.
With SmartBill, communication becomes faster, smarter, and more personal — giving SMEs and administrators the tools to operate like the big players while keeping costs under control.
SmartBill Key Features
SmartBill transforms how you communicate with policyholders — automating documents, payments, and notifications while ensuring full compliance.
🔹 Customisable Policy Communication
Send contracts, acceptance letters, membership certificates, policy updates, and notifications instantly with automated templates that ensure consistency and compliance.
🔹 Automated Premium Collections
Integrate with payment gateways for real-time transaction validation and automatic client notifications — keeping cash flow steady and transparent.
🔹 Intelligent Policy Status Tracking
Prevent policy lapses with automated workflows that track status changes, send reminders, and notify clients of required actions.
🔹 Streamlined Claims Management
Stay on top of claims and payouts with automated claim notifications, real-time validation, and status updates.
🔹 Digital Record-Keeping
Archive and store all communications securely, with full FSCA compliance for both active and inactive policies.
🔹 Regulatory Confidence
Every communication is designed to meet FSCA, underwriter, Ombudsman, and POPIA standards, giving administrators peace of mind.
SmartBill ensures that every policyholder is informed, every payment is tracked, and every record is compliant — making policy communication faster, smarter, and safer.
✅ SmartBill Advantages
SmartBill makes policy communication faster, cheaper, and fully compliant — giving SMEs and administrators the tools usually reserved for big insurers.
🔹 All-in-One Platform
A single cloud-based system for policy communication, payment validation, and automated notifications — no extra software needed.
🔹 Compliance Made Simple
Stay fully aligned with FSCA, underwriter, Ombudsman, and POPIA regulations, without extra admin.
🔹 Standardised & Automated Workflows
Reduce errors and save time with automated, consistent processes for policy, payments, and claims.
🔹 Access Anywhere, Scale Anytime
Secure cloud access keeps you connected wherever you are, while scalability ensures you can grow without limits.
🔹 Faster Premium Collections
SmartBill integrates with multiple payment gateways to validate payments instantly and notify clients in real-time.
🔹 Lower Costs, Smarter Communication
Cut postage and printing costs by replacing physical mail with instant digital notifications.
🔹 Fully Digital & Interactive
Send contracts, confirmations, and reminders with interactive SmartBill buttons, making it easy for members to respond or take action.
SmartBill gives SMEs and administrators enterprise-grade communication and compliance tools — without the enterprise price tag.
Core Infrastructure
SmartBill is built on Microsoft Azure, giving you the same secure, reliable, and scalable infrastructure trusted by global enterprises, without the complexity.
🔹 Enterprise-Grade Security
Multi-layered protection with end-to-end encryption, AI-driven threat detection, and compliance with ISO 27001 and SOC 2. Your data stays safe, always.
🔹 Unmatched Reliability
Enjoy 99.9% uptime, automated backups, and disaster recovery with global replication — so your business never stops.
🔹 Scalable Performance
Azure’s auto-scaling and load-balancing keep SmartBill running fast and efficient as your business grows.
🔹 Rapid Innovation
Seamless cloud updates mean you always get the latest features and improvements — without downtime.
🔹 Expert Implementation
Every rollout is backed by Beantech’s cloud specialists, ensuring smooth integration, compliance, and confidence from day one.
With SmartBill, you get enterprise-level security and performance in a platform designed for SMEs and administrators — future-ready for Business Beyond 2030.