SmartPolicy

SmartPolicy is a comprehensive Software as a Service (SaaS) platform built to simplify policy administration for SMEs in the funeral and cover insurance sector. It gives you the power to manage policies, members, and compliance in one secure, easy-to-use system.

• Policy Management → Create, update, renew, and manage claims with ease. Handle premium collections seamlessly to keep cash flow steady.
• Client Management → Track every client detail — policies, payments, claims, and history — so you always have the full picture at your fingertips.
• Compliance Management → Stay aligned with Acts, regulations, and underwriter requirements, with built-in tools that simplify compliance.
• Reporting & Analytics → Access real-time insights to make better decisions, spot risks early, and drive performance improvements.
• Integration Ready → Connect SmartPolicy to other systems for smooth communication and data sharing across platforms.
   

SmartPolicy is trusted by organisations across the insurance and funeral sectors, including:

• Associations
• Burial Societies
• Church Groups
• Employer Schemes
• Funeral Administrators & Parlours
• Group Cover Programs
• Independent Brokers
• Scheme Managers
• Social Clubs
• Stokvels
   

SmartPolicy is scalable, customisable, and secure, making it the perfect fit for SMEs looking to reduce costs, run leaner, and serve clients better. It replaces manual admin with automation, saving time and cutting risk.

In today’s Insurance Act and Microinsurance landscape, digital transformation is no longer a luxury — it’s a necessity. SmartPolicy ensures your business stays compliant, competitive, and ready for growth.

By focusing on efficiency, cost reduction, innovation, and better communication, SmartPolicy is more than just software — it’s a strategic asset that empowers SMEs to exceed their goals and achieve sustainable profitability.

At Beantech, we know adopting new software is a big step — so we guarantee a smooth transition, effortless integration, and ongoing support. When you succeed, we succeed.

SmartPolicy gives SMEs the tools to manage policies, members, and compliance in one secure, scalable SaaS platform. With robust multi-group, tenant, role, and user management, you stay in full control of your operations while protecting your data.

Policy & Member Management

• Manage the full policy lifecycle: creation, updates, renewals, claims, and premium collections.
• Keep organised member records — personal details, policy data, claims, and payments — all in one place.

Compliance & Risk Management

• Stay aligned with FSCA, Ombudsman, underwriters, AML, IFRS17, and POPIA.
• Built-in compliance tracking to keep your business audit-ready.
• Advanced fraud prevention and audit trails for transparency and security.
   

Payments & Workflow Automation

• Integrated with multiple payment platforms for seamless collections anywhere.
• Automate workflows with tools like auto-lapsing and status updates to reduce manual admin.
   

Reporting & Insights

• Access powerful reporting and analytics with extensive filters.
• Gain real-time visibility into operations, performance, and risk areas.
   

Integration & Scalability

• Connect easily with third-party systems and tools.
• Scale confidently with enterprise-level security, designed for SMEs.
   

SmartPolicy isn’t just software — it’s a smarter way to run your business. By automating admin and streamlining compliance, it gives SMEs the tools to compete with the big administrators, without the overhead.

• Enhanced Efficiency & Productivity → Automate manual processes, reduce human error, and free up time.
• Standardised, Smarter Workflows → Structured, cloud-based access for consistency and clarity anywhere.
• Enterprise-Grade Compliance & Trust → Audit-ready and aligned with the highest standards in insurance compliance.
• Seamless Premium Collections → Integrated with SmartBill for automated notifications and transparent payment tracking.
• Better Communication, Lower Costs → Replace printing and postage with instant SmartBill digital notifications.
• Digital Documentation & Records → Store and manage all policy-related documents securely in one place.
• Interactive SmartBill Engagement → Customisable buttons give members direct, efficient communication channels.
   

With SmartPolicy, SMEs achieve higher efficiency, stronger compliance, lower costs, and happier members — all in one SaaS platform built for Business Beyond 2030.

SmartPolicy runs on Microsoft Azure, giving your business the same secure, reliable, and scalable infrastructure trusted by the world’s leading enterprises.

• Enterprise-Grade Security → End-to-end encryption, AI-driven threat detection, ISO 27001 and SOC 2 compliance.
• Unmatched Reliability → 99.9% uptime, automated backups, and disaster recovery with global replication.
• Scalable Performance → Azure’s auto-scaling and load-balancing ensure SmartPolicy stays fast, even as you grow.
• Rapid Innovation → Seamless cloud updates deliver the latest features and improvements without disruption.
• Expert Implementation → Backed by Beantech’s specialists for smooth rollout, compliance, and long-term support.
   

With Beantech, you get enterprise-level technology without enterprise-level complexity — infrastructure that’s always secure, always available, and always ready for Business Beyond 2030.